04/08/2025

Attendance: Jeep Johnson Bill Keltner Mike Overholt Heather Houze Sriram Mahadavan Cassie Vaupel Online: Erin Taylor Kevin Ethridge

Old Business: Kate Kerr has not sent a formal resignation letter. Office abandoned and being filled by Kevin Ethridge. Officers voted in.

Mary's grant got approved. Cost for ink will coming in shortly, storing in Josh's area for temp-control

For changing Quorum: Calculation based upon members who attend member meeting or officers meeting. Eff date 12/1/2025, assuming passed. Recalculated yearly on 10/1 (date officer ballots are sent out). Voting by proxy still counted as vote. Votes count as being in a meeting. Voting makes you a contributing member of that meeting. Additional provision: discrepancy reviewed by officers by vote This does not take away anyone's right to vote. Everyone is encouraged and counts. We just need this for significant events and expenditures. 65 members, 40% is 26. we have to have 33 votes. Took a month to get 32

Bill attended PeoriaCon. A whole lot of stuff was sold we could make in a heartbeat, kids drop a lot of $ to get in. It is the right audience. Just as a thought to attract younger members. Disagreement due to price and engagement – huge problem with commitment to events. Please don't do call-outs on Slack, send direct messages instead. It turns people off Slack. No one/Everyone accountable, comes back to commitment. Officers – pleas monitor Slack and stay engaged.

Motion approved for the financial report.

Everything from last meeting has been received, purchase-wise. Intro to Arcdroid done Thursday, old one posted for sale on FB for $650, will take $600. Current offer for $500, internal member. Figure reached by comparing shipping/restocking fee. Thank you Mike for posting an agenda call.

New business:

Color InkJet printer: member brouigth one in and we fixed it up so it could expand the capabilities of a Cricut. Cricut has Print & Cut and we have that already. $220 dollars. If additional is needed, can approved later Debate on InkJet/laserjet/other printer/DTF ensues. Benefits: 3d stickers and vinyl It passes, purchase authorized.

Registration for Ignite: Heather and Kevin to work on Thurs. Got business card for person for direct contact for Ignite. Meeting is next Thurs at noon, Charlie attending. Jeep may log in for virtual attendance. Build requirements for Ignite? Do you want your own personal space? Let us know! We will send application form Heather working on food with Slow Hand Think about having a project halfway done to show progress, something to work on Heather working on 2 color coin from 3yrs ago – redeveloping. More fidgets needed Jenga set to be discussed at next meeting. We are a Makerspace. It is everyone's responsibility to read and understand the eyewear issue. There are several pairs of UV eyeglasses in the plasma cutter area. If you personally need you need more protection, feel free to use. We are at +2 the requirements. They are for CNC and plasma, NOT for welding or hand-cut plasma welding. The req meeting are for CNC.

Official proposal: Proposed Bylaws Amendment: Quorum Calculation Purpose: To amend the current method of calculating quorum to better reflect active membership. Section [Insert Relevant Section Number]: Quorum Calculation The quorum required to conduct official business at any meeting shall be calculated based on the number of active members. Active membership is defined as individuals who hold a full or family membership and have demonstrated engagement by attending at least one of the following within the previous 12 months: A members' meeting An officers' meeting Effective Date: This change shall take effect on December 1 2025. Quorum: will be Recalculated yearly Oct 1 to establish the new Quorum for officer election and other business that requires a Quorum for the following 12 months Proxy/Virtual vote will count as attending a meeting Additional Provisions: Any discrepancies or disputes regarding active membership status will be reviewed by officers. Note:Members who do not attend a listed event still have the right and are encouraged to vote. The vote will still be counted as normal but will not affect the base Quorum number.