> For the complete documentation index, see [llms.txt](https://wiki.rivercitylabs.space/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://wiki.rivercitylabs.space/rcl-administration/meetings/officers/archive/2025/05-13-2025.md).

# 05/13/2025

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Review of Secretary minutes and Treasury report
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Motion to accept – Accepted
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Old Business:
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Bylaws amendment for Quorum – It will be recalculated quarterly. Officers will meet with secretary to
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check attendance and calculate. Any disputes will be resolved by Officers meeting. Members who do
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do not attend an even or meeting but would like to vote, they have full voting rights. Quorum
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calculation does not affect voting rights. Silence as acquiescence.
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Dust collector system – being worked on, 2/3 done. Parts ordered. 3 pcs of pipe and 3 gates needed.
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Mike is donating 2 more Ys and 1 90 that have the gasket on them. In the back room now. Roger will
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call/pick up tomorrow, 5/14/25.
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Thank you to everyone for cleaning up after themselves after events. Please continue to remind and
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encourage other members to do the same.
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Ignite – Paying for 1 space, denote how much space we need for it. Jeep calculates 4 20x40s. Pinewood
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derby, tabletop games, out actual booth. Bill printing off gaming accessories and masks (cosplay) to
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show that we have the capacity to create those. Also Settlers of Catan. We will need more/new filament
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to cover making more fidget toys – they went over well at Engineering day. Please volunteer at least
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half day of not whole. Day before and day of help. There will be food and water!
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New Business:
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Shopping list –

1. We need a Prime membership because of our ordering over the last year. It is $139 annually. We
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   order enough to justify. Heather will work with Charlie and Kevin on the wishlist for things RCL could
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   use. Could post of social media periodically. Also consider a Prime credit card as a 501c3. That would
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   pay for itself.
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   Related: Passing along rep info for free membership for non-profit business Prime account
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   No objection to purchasing account even if it's not free.
2. No objections to the items Heather listed included sewing clips
3. Many members do not have tags. Lanyards are 2.6/apiece. Want to order 100 lanyards in green. We
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   need acrylic to make it. It is $196. That will give us enough to make for everyone and have extras.
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   Purchase approved.
4. Don's list – power cord reels and drops for the woodshop. On Amazon it's $89 apiece. 1 needed, 2
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   preferred. We are good for buying 2 drop cords that are 12 3
5. 2 new machines were purchased for $200 before JoAnn went out of business. Heavy duty sewing
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   machine and Serger.
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In the last couple years we have sponsored Josh's St Jude run. We usually do $200, doing $350 this
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year, no objections heard.
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We need to put together thank you cards for the large donations. 16k is what we got, last year we had
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an anonymous 10k. Next week we will have it to sign and send. Rick's Chicken also. Idea: creat a
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donation wall. Based on each amount, you can get a piece of the wall dedicated to each donor.
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Update from Jay: Planning on covering all kitchen expenses. Please join #bakerspace so you can see
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that channel.
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Consolidate safety officer position – please consider having a safety officer as a formal member of the
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Officers board, absorbed by Facilities officer. Provide safety and training orientation. Would submit for
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PPE. Facilitate safety inspections, would require a response to incidents. Chemical disposal.
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Collaborate with current staff. Consider investing in AED and see if we can get one donated. They may
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also do a free CPR class.
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Consolidating other officer positions – 2 proposed that fold into other position. To streamline and
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reduce burden. Events Officer to roll into PR. Members Officer to roll into the president and VP.
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A proposal to amend the bylaws to fill officer positions is being reviewed.
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We have received substantial amount of donations. We as officers need to using the wishlist channel to
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start documenting those items with likes and comments to determine most requested items. That will
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give us time to use it and put together a proposal for November vote.
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Ventilation system for plasma cutting and welding - The cheap and quick version is to take the extra
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squirrel cage over paint booth and mount it sideways over the area and plug in as needed. Expensive
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and nicer, cleaner system is to buy an actual welding ventilation system. Current protocol is open door
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and turn on fan, which is efficient. Machine does not run enough to justify the higher system. It would
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otherwise cost 4k. We can also buy a new exhaust fan. Using the cheap fix for now, expensive item is